FROM: Administration TO: All Staff DATE: 14 OCT 1999 SUBJECT: Transition of operations: outstanding documentation -------------------------------------------------------------- Effective immediately, all outstanding case documentation should be submitted to Harwick, D. by end of week. Pending a transition of operations, non-essential database modules will be taken offline in phases. HR will be in touch with affected personnel separately. -- Administration

FROM: D. Harwick, Director TO: All Staff DATE: 02 SEP 1999 SUBJECT: September schedule: postponed indefinitely -------------------------------------------------------------- The September observation schedule has been postponed indefinitely. Do not contact subjects directly. Route all inquiries through Preis, L. -- D. Harwick, Director

FROM: IT Services TO: All Staff DATE: 22 JAN 1999 SUBJECT: Database partition error: records inaccessible -------------------------------------------------------------- A partition error has been detected on the central database server. Approximately 2,103 records are currently inaccessible pending repair. IT Services cannot confirm which records are affected without running a full index scan. Authorization from Harwick, D. is required before the scan can proceed. Affected users should note that some search results may return incomplete or unexpected results during this period. -- IT Services

FROM: Administration TO: All Staff DATE: 11 MAR 1999 SUBJECT: Division 09 access: restructured -------------------------------------------------------------- Following the December review, access to Division 09 resources has been restructured. Clearance tier assignments for affected personnel will be communicated individually. Questions to Harwick, D. only. -- Administration

FROM: D. Harwick, Director TO: ECHO Program Staff DATE: 06 JUN 1998 SUBJECT: ECHO Program closure: effective immediately -------------------------------------------------------------- The ECHO Program is closed effective immediately. All ongoing sessions are suspended. All session materials are to be archived and sealed. No further subject contact is authorized. Personnel assigned to ECHO will receive reassignment communications separately. Do not discuss through this system. -- D. Harwick, Director

FROM: IT Services TO: All Staff DATE: 14 FEB 1998 SUBJECT: Scheduled maintenance: database offline 02/18 -------------------------------------------------------------- The central database will be offline for scheduled maintenance on Feb. 18 from 08:00 to 14:00. Plan access accordingly. Users with pending submissions should complete them by Feb. 17. -- IT Services

FROM: IT Services TO: All Staff DATE: 07 NOV 1997 SUBJECT: Q3 session notes: upload deadline -------------------------------------------------------------- Reminder: all session notes for Q3 must be uploaded to the case file system no later than Nov. 14. The database will be unavailable for maintenance Nov. 15-16. -- IT Services

FROM: L. Preis, Senior Analyst TO: ECHO Program Staff DATE: 22 SEP 1997 SUBJECT: ECHO Program status: no update -------------------------------------------------------------- I have nothing to report at this time. Sessions remain suspended pending review. I do not have a timeline for reinstatement. I am not able to share more than this. -- L. Preis

FROM: Administration TO: Relevant Personnel DATE: 15 JAN 1997 SUBJECT: Division 09 status: quarterly update -------------------------------------------------------------- Division 09 remains in limited operation. Access restrictions implemented following the August 1996 review remain in effect. Personnel clearance reassignments are complete. The three subjects currently in Division 09 are under automated observation protocols. No researcher assignment is required at this time. -- Administration

FROM: IT Services TO: Harwick, D. DATE: 04 NOV 1996 SUBJECT: Access log anomaly: under review -------------------------------------------------------------- We have identified an anomaly in the access logs for the Subject Database terminal. The terminal is logging sessions that do not correspond to any known user credentials. The sessions are originating from within the network. We are reviewing. We will report when we have more information. -- IT Services

FROM: Administration TO: Affected Personnel DATE: 12 SEP 1996 SUBJECT: Clearance reinstatement: pending review -------------------------------------------------------------- Personnel who had Division 09 clearance suspended following the August incident may submit reinstatement requests beginning 01 OCT 1996. Requests are subject to individual review. This does not apply to personnel currently under evaluation. If you are uncertain whether this applies to you, contact Harwick, D. before submitting a request. -- Administration

FROM: D. Harwick, Director TO: All Staff (Session 08/19) DATE: 22 AUG 1996 SUBJECT: RE: Incident Report IR-0047 -- follow-up required -------------------------------------------------------------- Incident Report IR-0047 has been filed. All personnel present during the 19 AUG session are required to submit availability for follow-up evaluation no later than 26 AUG. Contact Harwick, D. directly. Do not discuss this matter through this system. -- D. Harwick, Director -------------------------------------------------------------- 3 replies -- Division 09 clearance required to view.

FROM: M. Voss TO: D. Harwick, Director DATE: 21 AUG 1996 SUBJECT: 08/19 session log: amendment -------------------------------------------------------------- I am submitting this amendment to the session log from Aug. 19 as required. I want to note that the log I submitted the previous day contains an error. I stated that Dr. Koften was found at the observation location "performing the behavioral loop." I have reviewed the session audio. I did not observe the behavioral loop. I do not know what I observed. I have submitted the welfare check report as requested. -- M. Voss

FROM: Administration TO: All Staff (Session 08/19) DATE: 20 AUG 1996 SUBJECT: Session 08/19: all logs to be submitted -------------------------------------------------------------- All personnel who attended the Aug. 19 extended session are required to submit their session logs by end of day Aug. 21. Logs should be submitted to the case file system as normal. Do not submit summaries. Submit full logs. This is not optional. -- Administration

FROM: L. Preis, Senior Analyst TO: All Staff (ECHO Program) DATE: 19 AUG 1996 SUBJECT: Session 08/19: extended observation underway -------------------------------------------------------------- Extended observation session is underway as of 09:00 today. Koften, M. is leading. Voss, M. is observing. No visitors to the Division 09 wing during active session hours. This is a standing policy reminder, not a new restriction. Updates will follow as needed. -- L. Preis

FROM: L. Preis, Senior Analyst TO: All Staff (ECHO Program) DATE: 14 AUG 1996 SUBJECT: ECHO extended session 08/19 -- confirmation -------------------------------------------------------------- The ECHO Program extended session scheduled for Aug. 19 will proceed as planned. All assigned personnel should confirm attendance with Alderman, C. by Aug. 16. Koften, M. will be leading. -- L. Preis

FROM: IT Services TO: All Staff DATE: 02 AUG 1996 SUBJECT: August maintenance window: 08/05 -------------------------------------------------------------- The database will be taken offline for routine maintenance on Aug. 5 from 06:00 to 10:00. Session log submissions will be unavailable during this window. Plan submissions accordingly. -- IT Services

FROM: Administration TO: Division 09 Personnel DATE: 03 JUL 1996 SUBJECT: Division 09 clearance: tier revision -------------------------------------------------------------- Effective 07 JUL 1996, Division 09 clearance tiers are being revised. Personnel should expect individual confirmation from Harwick, D. regarding their updated clearance level. Active research personnel: no disruption to ongoing sessions is anticipated. -- Administration